Rules and Guidelines for Abstract Submission and Paper Presentation

Rules for Abstract Submission and Paper Presentation

Last revised March 2022

1. Only individuals who are members of the English Linguistic Society of Japan (ELSJ) or of a society with which the ELSJ has entered into a mutual agreement are eligible to present a paper. Non-members are requested to gain membership upon abstract submission. In the case of joint research by two or more people, at least one presenter of the paper must be a member.
2. Only work which will remain unpublished at the time of the presentation may be submitted. Papers concurrently submitted to English Linguistics, other journals, books, collected papers or other conferences will not be considered. An individual may submit a maximum of two papers, but can be the first author of only one of them. (Papers for a symposium or workshop are excluded from this count.)
3. Papers should be concerned with descriptive or theoretical studies of English (synchronic or diachronic), general linguistic theories, or the comparison of English with other languages (especially Japanese).
4. Presentations may be in either English or Japanese.
5. Each paper will be allotted 25 minutes for presentation, followed by 10 minutes for discussion.
6. The maximum length of the abstract is 4 pages (4,000 characters in Japanese or 1,500 words in English, including words in example sentences, tree diagrams, and tables), using a 12-point font on A4 or letter-size paper. References may be added as an extra page. The title of the paper and keywords (up to five words and/or short phrases) should appear at the beginning of the first page of the abstract. The abstract must not include the name(s), address(es) or affiliation(s) of the applicant(s), nor should the text contain any phrasing that suggests the identity of the applicant(s). The number of words used must be specified at the end of the abstract.
7. Submissions for oral presentations must be made through EasyChair at:

Please be sure to follow the instructions in “EasyChair Instructions for Submissions.” Incomplete applications may be excluded from the review process.

8. The deadline is April 1st at 24:00 (JST).
9. Application for the ELSJ Best Paper Award is open only to those who are ELSJ members as of March 31 of the year previous to the academic year when the Annual Conference is held. In the case of joint research, at least one presenter must be an ELSJ member as of the aforementioned date. Besides meeting this membership condition, those who are without a master’s degree or whose research experience does not exceed 10 years since the completion of their master’s or pre-doctoral program as of the aforementioned date are also considered eligible candidates for an Honorable Mention second to the Best Paper Award (in the case of joint research, at least one presenter must be an ELSJ member as of the aforementioned date and all the presenters must satisfy one of the following conditions: (i) they do not have a master’s degree; (ii) their research experience does not exceed 10 years since the time noted above as of the aforementioned date).
10. Abstracts will be screened by the Conference Organizing Committee. Applicants will be notified of the Committee’s decision by e-mail approximately three months after the deadline.
11. Applicants whose abstracts are accepted will be requested to provide the following material by the deadline notified:
(i) a concise abstract of the paper, to be posted on the ELSJ website prior to the conference, and
(ii) a handout for the presentation.
The style sheet and other instructions for submission of (i) and (ii) are specified separately. (Click here.)
12. Papers presented at the conference can be published in the conference proceedings, JELS. The style sheet and other instructions for submission of papers are specified separately. (Click here.)
13. Applicants/Presenters are subject to the Guidelines for Deterring Misconduct in Research Activities of the ELSJ. If misconduct is identified, article 3 of the Guidelines applies.
Note: If there is a “file creator” property in the file properties dialog box, please make sure that it is unspecified before submitting your manuscript.