Rules and Guidelines for Abstract Submission and Paper Presentation

Rules for Abstract Submission and Paper Presentation

Last revised March 2015

1. Only individuals who are members of the English Linguistic Society of Japan or of a society with which the ELSJ has entered into a mutual agreement are eligible to present a paper. Non-members are requested to gain membership upon abstract submission. In the case of joint research by two or more people, at least the presenter of the paper must be a member.
2. Only work which will remain unpublished at the time of the presentation may be submitted. Papers concurrently submitted to English Linguistics, other journals, books, collected papers or other conferences will not be considered. An individual may submit a maximum of two papers, but can be the first author of only one of them. (Papers for a symposium or workshop are excluded from this count.)
3. Papers should be concerned with descriptive or theoretical studies of English (synchronic or diachronic), general linguistic theories, or the comparison of English with other languages (especially Japanese).
4. Presentations may be in either English or Japanese.
5. Each paper will be allotted 25 minutes for presentation, followed by 10 minutes for discussion.
6. The maximum length of the abstract is 4 pages (4,000 characters in Japanese or 1,500 words in English, including words in example sentences, tree diagrams, and tables), using a 12-point font on A4 or letter-size paper. References may be added as an extra page. The title of the paper and keywords (up to five words and/or short phrases) should appear at the beginning of the first page of the abstract. The abstract must not include the name(s), address(es) or affiliation(s) of the applicant(s), nor should the text contain any phrasing that suggests the identity of the applicant(s). The number of words used must be specified at the end of the abstract.
7. Applicants must also submit an application form (downloadable from the ELSJ website), which must contain the title of the paper, the name of presenter(s), class of membership (regular, student, or sustaining), affiliation, mailing address, e-mail address, and telephone number. If the presentation is made in Japanese, the title of the paper, the presenter’s name, and affiliation should be written in Japanese. If the presentation is made in English, the title of the paper should be written in English and the presenter’s name and affiliation should be written either in English or in their original language(s). Applicants considering use of AV equipment for their presentation are required to provide information about the specific items to be used. To ensure proper review, applicants are asked to specify the area(s) of linguistics addressed by the paper by choosing one or two from the following list: 1) syntax, 2) phonetics and phonology, 3) morphology and lexicology, 4) semantics, 5) pragmatics and discourse analysis, 6) historical linguistics, 7) corpus studies, 8) usage studies, 9) cognitive linguistics, 10) sociolinguistics, 11) psycholinguistics, 12) neurolinguistics, 13) other fields.
8. The deadline is April 1st at 24:00.
9. Application for the ELSJ Best Speaker Award is open only to those who are currently enrolled in a master’s (or pre-doctoral) program or whose research experience does not exceed 10 years since the completion of their master’s (or pre-doctoral) program as of the end of the academic year prior to the Annual Conference (March 31st). Those who wish to apply for this award (in case of a joint presentation, the lead presenter) are required to complete the relevant items on the application form.
10. Abstracts should be sent as e-mail attachments to <conference-elsj☆>*. The file format should ordinarily be pdf, but doc/docx files are also acceptable. Applicants are responsible for making sure that any special fonts and characters will be readable by the Conference Organizing Committee. The title of e-mail should be “Abstract: name” (e.g. “Abstract: Jane Smith”). The file should be named “abstract: name” (e.g. “abstract: jane smith”). The application form should also be attached to the e-mail, and should be named “application: name” (e.g. “application: jane smith”).
11. Abstracts will be screened by the Conference Organizing Committee. Applicants will be notified of the Committee’s decision by e-mail approximately three months after the deadline.
12. Applicants whose abstracts are accepted will be requested to provide the following material by the deadline notified:
(i) a concise abstract of the paper, to be posted on the ELSJ website prior to the conference, and
(ii) a handout for the presentation, to be printed in the Conference Handbook and distributed at the conference.
The style sheet and other instructions for submission of (i) and (ii) are specified separately. (Click here.)
13. Papers presented at the conference can be published in the conference proceedings, JELS. The style sheet and other instructions for submission of papers are specified separately. (Click here.)
14. Applicants/Presenters are subject to the Guidelines for Deterring Misconduct in Research Activities of the ELSJ. If misconduct is identified, article 3 of the Guidelines applies.
Note: If there is a “file creator” property in the file properties dialog box, please make sure that it is unspecified before submitting your manuscript.


*The “@” in the e-mail address has been replaced by “☆” for security reasons.

Forms and Guidelines