Visa Information for Participants from China, Russia, NIS Countries or the Philippines

     Participants from China, Russia, NIS countries or the Philippines will need to apply for a visa to enter Japan. Applications should be made through the Japanese embassy or consulate serving your home country. However, you will likely be requested to supply certain documents with your application that we will have to prepare for you. To allow us to produce these documents, we ask that you provide us with the following information:

(1) Applicant Details

Representative’s Details:

  • Full Name:
  • Nationality:
  • Occupation:
  • Postal Address:

All Applicants:

  • Full name: (Alphabet/Chinese characters as it appears in your passport)
  • Gender: (Male/Female)
  • Date of birth: Year / Month / Day (Age: )

(2) Your Itinerary in Japan


     Please submit a Schedule of Stay giving details of your planned activities in Japan. The form is available here. An example of how to complete this form is available here.

     Please send these details to the email address below:

(Please replace [at] with @ symbol to send email.)

     We will return (1) a letter outlining the reason for invitation, (2) a formal itinerary of the stay, and (3) a letter of guarantee. Please note, as visa applications can take a significant amount of time to be processed, we encourage you to apply as soon as possible. For further information on visa applications, please contact the Consular Section of the Embassy or Consulate General of Japan nearest you.